Part-time Administrative Assistant

Founded in 1972, Literacy DuPage is a non-profit organization, whose mission is to provide one-to-one, customized English language tutoring to local area adult learners, who have reached out for help in improving their comprehension, speaking, reading, and writing skills. Many of the learners are immigrants. Literacy DuPage trains volunteers to tutor adults throughout DuPage County to increase their fluency and to communicate successfully, leading to safer, more productive lives. 

Position

As the Administrative Assistant, you are a key member of the team, partnering with the team to help drive the business forward, seamlessly stepping in on tasks when needed. You will report directly to the Executive Director.

Key Tasks and Responsibilities

  • General office support, performing routine clerical duties
  • Data entry – Input learner intake and achievement data and tutor packets for tracking and reporting
  • Record workshop registrations and communicate with registrants
  • Manage donor database, post donations, and generate reports
  • Run new tutor background checks and produce ID cards
  • Manage the book inventory
  • Maintain HR files and prepare new hire packets
  • Assist with fundraising projects and events
  • Other duties as assigned

Essential Skills

  • Minimum of 3 years of experience in an administrative assistant or office manager role
  • Go-getter with the ability to work independently with minimal guidance and with a team
  • Stellar work ethic; Excellent organizational, prioritization, accountability, and time management skills
  • Superior verbal and written communication skills
  • Strong database experience
  • Proficiency with Microsoft Excel, Word, & Outlook
  • Overall ease with learning and adapting to new programs and technologies

Desirable Skills

  • Bachelor’s degree
  • Experience with LACES data management system
  • Knowledge of human resources practices

Location & Details

Interested and qualified candidates should send a cover letter and resume to Executive Director Ms. Bobbi Burgstone for consideration.

Candidate MUST reside in the Chicagoland area. DuPage County resident preferred. Must be fully vaccinated against COVID-19.

This opportunity is 10-20 hours per week at $20/hour. We offer a hybrid, flexible schedule with hours in the office on Tuesdays and Thursdays.

The office is in Wheaton, IL across from the DuPage County Government Center.

To Apply

Interested and qualified candidates should send a cover letter and resume to Executive Director Ms. Bobbi Burgstone at [email protected]